Archiving

Archiving & Records Management

ADAM CHASE
Financial Specialist

Hard Copy

Research Data
The Principal Investigator is responsible for the retention and disposition of a project’s research data.The Principals Investigator identifies the type of data, provides the minimum retention period, and authorizes WCER to dispose of expired records on a regular basis.

Personnel
The WCER Business Office retains all projects’ personnel records as long as needed in order to complete the transaction of business on behalf of the University of Wisconsin, and to meet the legal, audit, archival and other Wisconsin and federal requirements. A project’s retention of personnel records is a duplication.

Financial
The WCER Business Office retains all projects’ financial records as long as needed in order to complete the transaction of business on behalf of the University of Wisconsin, and to meet the legal, regulatory, fiscal, operational, historical and other Wisconsin and federal requirements. A project’s retention of financial records is a duplication.

Electronic

Final products of research and data that were gathered as a function of the research will be stored in perpetuity on WCER servers. Raw data and intermediate files will be kept for 7 years from the close of the project, unless a project specific exception exists.

Our server system has the capability to flag folders and/or documents for archiving after a given time period has passed. Time frames for archiving and retention after the close of a project, and review of any project specific exceptions, will be discussed at the start of a project when the project’s data management plan is created.

Destruction of Files

Please contact Adam Chase, chase4@wisc.edu, for assistance.

Resources

UW Records Management

Campus-wide records retention schedule

UW-Madison Records Management