Grants & Contracts


Grants and Contracts Manager

Preaward Specialist

Contract and Intellectual Property Specialist

Grant Writing & Management Support

 Available exclusively to University of Wisconsin–Madison faculty, researchers, and staff

WCER routinely monitors current grant opportunities in the education sciences. The WCER Grant Notification Service (WCER-GNS) is an electronic mailing list available exclusively to University of Wisconsin-Madison faculty, researchers, and staff. Each WCER-GNS e-mail notice lists promising education-related grant opportunities that have come to our attention since the last notice, with links to additional information on the Web, if available.

To subscribe, send a message to with the words SUBSCRIBE WCER-GNS in the subject line.

To unsubscribe, send a message to with the words UNSUBSCRIBE WCER-GNS in the subject line.

Instructions on how to unsubscribe are also included in every e-mail notice.

Budgeting. At least three weeks before the proposal deadline, schedule a budget planning meeting with your assigned business office contact. Before meeting, consider activities, people, and other resources that would enhance your project. You need to know only general categories of budget items—travel, equipment, special services, unusual supplies—required to carry out your project. The business office will prepare the budget.

Editing. At least 10 days before the proposal deadline, send Kurt Brown the electronic draft in Word of your proposal (abstract, project narrative, references, and any other required documents). He will edit the proposal using Track Changes and return it to you so you can prepare your final draft.

Frequently used resources:

Proposal Planning Form

Proposal Preparation Guidelines

Creating a Data Management Plan

Human Subjects Narrative

Letter of Support Sample

Sample Timeline/Charts

Institutional Capabilities (short)

Institutional Capabilities (long)

Data management templating system for grant proposals. Log in here.

Visit the UW-Madison Education and Social/Behavioral Science IRB website


The Business Office Pre-Award Staff are available to advise on the online submission of IRB applications.
When developing a proposal, determining whether a collaborator is a subawardee or a vendor has important ramifications for the project and its budget. As Principal Investigator, making the most informed decision at the time of proposal submission alleviates budgetary changes at the time of award, and project delays. UW-Madison’s Office of Sponsored Research and Programs offers a subaward questionnaire to assist with determination.
Co-Principal Investigators must provide a scope of work to the prime institution when serving as a subawardee on a grant, in addition to the documents as required by the funding agency. UW-Madison’s Office of Research and Sponsored Programs offers guidance on the development of a scope of work.
In the event of delays in the completion of grant activities and a remaining balance, the Business Office’s grants team can assist Principal Investigators in requesting a no-cost extension from the funding agency. A no-cost extension must be requested in advance of the grant end date, and as required by the funding agency. The request normally contains the estimated remaining balance, a plan for the no-cost extension period and remaining funds, as well as the effort commitment for senior personnel.
The Business Office will provide monthly reports for each of your projects, which will incorporate any expenses that may be either encumbered or paid. You may also request to obtain a login to the WISDM financial system to see detailed information.
If a Principal Investigator leaves the UW-Madison and would like to transfer an award(s) to a new institution, she should contact the Business Office’s grants team in advance of her departure to being the transfer process. Additionally, the Office of Research and Sponsored Programs offers information on transfer procedures for outgoing Principal Investigators.
Generally, UW-Madison’s cost sharing policy states that cost sharing may be allowed only when mandated by the funding agency. Please review the University’s cost sharing policy for additional information. If you have additional questions regarding cost sharing, please contact the Business Office’s grants team.
If a grant project requires budgetary changes, the Principal Investigator should contact the Business Office’s grants team to review funding agency policies related to budget changes, as well as procedures. Typically, changes such as the addition of new line items and the purchasing of computers not included in the approved budget require prior approval from the Program Officer.
Principal Investigators who want to initiate a no-cost extension request should contact Rosie Bell.

NSF Resources

If you are a new Principal Investigator, and it is your first time submitting a grant to NSF, you need to be registered in Fastlane (NSF’s site for proposal submission). Please contact the Business Office’s grants team, and they can assist you in setting up an account.
In addition to any special instructions contained in a specific program solicitation, all senior personnel are required to complete and submit the following documents as part of a NSF proposal.
Please note that NSF has a policy limiting salary compensation for senior personnel to no more than two months of their salary in one year. More information on the policy can be found in the PAPPG.
Any unfunded collaboration contained in a proposal (i.e., any substantial collaboration not included in the budget) should be described in the “Facilities, Equipment, and Other Resources” section of the proposal. The proposal should also include a letter of collaboration. Policy information can be found here.
NSF expects that documentation of collaborative arrangements should be included as a letter of collaboration in the “Supplementary Documentation” section of the proposal. Please note that NSF distinguishes between letters of collaboration and letters of support (which are disallowed unless specifically requested in an individual program solicitation), and that the PAPPG includes a recommended format for the letters.